The heart of the fair!
April 2009 Minutes
By Jake:
April 2009 Community Village Meeting Minutes
Childcare – 1 min
Taylor Jane
I do childcare downstairs – Downstairs we play really hard for 2 hours every month. We do all sorts of childcare. For all these things we provide organic snacks, toys, CPR, all those details. In order to do that, you have to fill this hat up with money! I'll take half the money, I'll use it for all the things I just mentioned. I'll give the rest to youth tower. That hat should go to Louis, so she can get it to me. Work party child care: we are working on how to getting consistent childcare
Next meetings:
13th June
14th June
Sunday before fair, 6th?
There will be a couple more dates. Any questions?
Probably need parent volunteers for those dates. Not official, wanted to put it out there for booths.
Any questions: call Taylor at 683 8250. taylorjane@gmail.com
Sue – Facilitator for this evening. Please ignore the pile of stuff until booth breakdown
After booth breakdown – meeting is not over! Come back and stay here until done!
Last month people asked for info, but left before we could give it to them.
-Sue goes through agenda-
Intros – 10 min
Simple: Name, booth you're with.
Introductions from each person.
For those of you who stood up, and don't know what booth. Come to next month's meeting at 6:30 to get plugged in somewhere.
Fair Related Announcements – 7 min
Jenifer – t-shirts left over from last year. 1 left over to highest bidder.
Janet – Spring Fling on may 9th, WOW hall 7PM. New booths: new birth, still living room.
Kimberly – mud parade on Sunday, come see me! Run with peachy the dragon, talk to me at fair.
Chen-lynne – those with teen 14-18 and want teen crew pass, deadline is april 15th, forms available online at country fair site.
Bob – spring fling is free party, all invited.
Sue - proposal to elect council. Meeting at last Tuesday of month. Jen-Lynne's house: 485-3768. Starts at 7:00.
Reports – 15 min
Form/Docs – 2 min
Tim – committee of council folks working to update docs we use, with help of Sue. Camping form up-to-date available online. Eligibility forms, t-shirt orders. Been working on CV guidelines, which are in need of repair. Maybe we'll have it updated by next month.
OCF Board – 2 min
Dianne – OCF board. Passed sound ordinance – controversial. A lot of people asking for less amplified music late into the night. Need to have permit to make loud music.
John – Registration. Told a week ago that fair this year wants everyone's birthday. Not an april fool's joke. Make sure group coordinator gets that info.
Arthur – Question. Does birthday need to be accurate
Bob- Doesn't know. Verifying ID's?
Jen – Has more to do with so many people registering. Too many names! One way to check for duplicates is by birthdate. One other reason she forgets. Least invasive method into your data. No SSN, or other things.
This will not be on eligibility form! Coordinators will have to write birthdays on side
Site Report – 3 min
David – site report. Beautiful spring. Dams have been removed, therefore the Fair things there won't be more floods, and it will be easier to walk. Long term discussion whether energy park and community village may have satellite sites by registration. Path planning and land use is trying to create protocol for areas who want “Green zone.” They are working on how this will happen. “Areas that is not existing booth, campsite or operation area. Anything else is a green zone, in my opinion” Hopefully a official definition will be forthcoming. Planting to be done! Fair has nursery of plants, handout said to contact fair. Site manager is busy. Try to contact David if plants are needed : fixit@efn.org.
Laura– schedules workshops. If you want to do a workshop, in yurt , tp, etc. She needs a form filled out. First come first serve basis. If forms run out, available online, and can email/call. Deadline: if you want in peach pit, get it by may 13th. Can still submit after that, but won't be in peach pit. Workshop doesn't necessarily mean you get camping pass. Talk with workshop coordinator.
Tim – one of the real opportunities for your organization to spread message is do workshop. Great way to help accomplish mission
Construction – 2 min
Construction Keith – All booth coordinators please find who your booth construction person is. Email me at Quackerbacker1@mns.com.
Side note: a poll about bamboo. More or less?
Tim – checked this morning. 9 responses. 5 indicated too much, 4 too little. No consensus!
Tim – thanks host – St. Mary's Episcopal Church – provide homes for homeless, hosts to community groups. We honor them by not making a mess.
Louis – fire – No fires allowed. Shovel, 5 gallon bucket, extinguisher. Candle lantern needs to be covered. If you do not have one. Everyone's on fire crew!
Ben – consensus: on website. We operate by consensus. As much as we're trying to find out what that means, we're trying to make it work. Stick with it and be patient.
Facil – camping. New form is available. On website. Idiot proof
Know your exit, do not holler FIRE! If you see one. Go to info booth and inform firefighters.
David – fire crew at fair is little nervous about lots of “fire crew members” . Maybe designate some people. Consensus: Everyone agrees. Not like voting like many may not agree. If a person does not agree, they can stand aside. If many do, no consensus. Only if someone feels very bad can block be used, and they must explain their reasoning.
Janet – T-shirt design. “You are here” motif. T-shirt forms available, be sure to get reciept. Due by june 1st. Anybody against this design? No. Need 30 to get order, so buy them.
Last meeting – we had agreed to put
Form/Docs – 2
OCF Board – 2
Site – 3
Restur ?
WTD – 2
Const – 2
Beloved / T's
Youth empowerment
Last meeting – we had agreed to put this on our agenda, no discussion.
John – no remember how it is worded. Included the right of booths to make adjustments for meeting and work party attendants.
My further understanding is that excused time will be made up in booth. Many other jobs that they can do to fulfill their end as well. A couple of council members plan to gather info from booth coordinators about how this is working, and what processes are being used. If we thing this is a big problem, then we'll deal with it. Right now, it's just information.
Breakdown for 20 minutes.
Booth coordinators met with council members to receive paperwork.
Booth reports
Tom intentional communities – no new groups, new people.
Jeff – structuring
Seth from spirit booth – new living model fence. New people.
Jennette from green earth. Parade on sunday morning.
Leslie from youth power. Nothing new.
Ailene from mater gardeners – all good.
Arthur from village info. Everything coming back.
Jason from fruit booth – New construction.
Carol from health and healing. New people.
Tanya from life long learning. Rebuilding. New interest, 4 groups wanting to join. Not sure if they'll all be able to come.
Day from outdoors of expression. No new members, 1 inquiry.
Jen from peace and justice. Some returning people, one new group.
Melissa from wild edibles. Trying to set up new workshops. Try to hold in booth. No new people.
Kate from little people. Stable staffing. New fence.
Kimberly from arts booth. New people, new workshops. More art this year.
Park street cafe.
Spin the Bottle
Sue – fruits and nuts. Friday night is annual meeting, 6:00.
Bruce – little people booth. Great booth, take care of kids for parents who need a little time away.
Ben - council. Started in doors of expression, representing linux and open source. Also represented EFF.
Council – where and when is meeting. Next tuesday, 7:00 at Tim's. 2096.5 Arthur St. Behind 2096!
Always the tuesday following the wednesday meeting.
Meeting evaluation
Applause for Sue.
Thanks for coming back after breakdown, speaking loudly, being succinct.
Unfair Announcements
Action week for stopping war in Afghanistan
Allen - If anyone can find home for Frog, please let him know
Keith – those who are members of WOW hall. Annual meeting in 1st part of meeting. Would love to see some villagers run.
Tim – Autism Rocks12:00 april 26th. Silent auction and fundraiser. www.kindtree.org.
Oregon peace works – also have fundraiser this saturday in Salem. 15$, 6-11 at ballroom. Www.regonpeaceworks.org. 187 High street NE, across from transit mall.
This saturday night, roller derby.
Friday night, 6:30 – 9:00 Safe house will have free evening of acoustic music. 230 Mainstreet in Springfield.
John – Permit culture guild, monthly party. Monday, 7:00 1641 west broadway. Presentations on planning principles, and plants.
Jan - wildflower walk April 26th, 1:00. Silk banner painting party in april or may. Go to fair website.
John – May is 20th anniversary of intentional communities. Music, nature walk, potluck. www.lostvalley.org
Carla not here, but she had new grand baby a week ago. Named Adrian.
David – Bamboo – taller than person, means one can respect them. We would like plants to place around the bamboo. 9:00 April 25th, Saturday.: Fundraiser for master gardener extension service. Located on lane county fairgrounds.
Songs and Dancing
jennefer@jenneferjaneharper.com
tim@kindtree.org
April 2009 Community Village Meeting Minutes
Childcare – 1 min
Taylor Jane
I do childcare downstairs – Downstairs we play really hard for 2 hours every month. We do all sorts of childcare. For all these things we provide organic snacks, toys, CPR, all those details. In order to do that, you have to fill this hat up with money! I'll take half the money, I'll use it for all the things I just mentioned. I'll give the rest to youth tower. That hat should go to Louis, so she can get it to me. Work party child care: we are working on how to getting consistent childcare
Next meetings:
13th June
14th June
Sunday before fair, 6th?
There will be a couple more dates. Any questions?
Probably need parent volunteers for those dates. Not official, wanted to put it out there for booths.
Any questions: call Taylor at 683 8250. taylorjane@gmail.com
Sue – Facilitator for this evening. Please ignore the pile of stuff until booth breakdown
After booth breakdown – meeting is not over! Come back and stay here until done!
Last month people asked for info, but left before we could give it to them.
-Sue goes through agenda-
Intros – 10 min
Simple: Name, booth you're with.
Introductions from each person.
For those of you who stood up, and don't know what booth. Come to next month's meeting at 6:30 to get plugged in somewhere.
Fair Related Announcements – 7 min
Jenifer – t-shirts left over from last year. 1 left over to highest bidder.
Janet – Spring Fling on may 9th, WOW hall 7PM. New booths: new birth, still living room.
Kimberly – mud parade on Sunday, come see me! Run with peachy the dragon, talk to me at fair.
Chen-lynne – those with teen 14-18 and want teen crew pass, deadline is april 15th, forms available online at country fair site.
Bob – spring fling is free party, all invited.
Sue - proposal to elect council. Meeting at last Tuesday of month. Jen-Lynne's house: 485-3768. Starts at 7:00.
Reports – 15 min
Form/Docs – 2 min
Tim – committee of council folks working to update docs we use, with help of Sue. Camping form up-to-date available online. Eligibility forms, t-shirt orders. Been working on CV guidelines, which are in need of repair. Maybe we'll have it updated by next month.
OCF Board – 2 min
Dianne – OCF board. Passed sound ordinance – controversial. A lot of people asking for less amplified music late into the night. Need to have permit to make loud music.
John – Registration. Told a week ago that fair this year wants everyone's birthday. Not an april fool's joke. Make sure group coordinator gets that info.
Arthur – Question. Does birthday need to be accurate
Bob- Doesn't know. Verifying ID's?
Jen – Has more to do with so many people registering. Too many names! One way to check for duplicates is by birthdate. One other reason she forgets. Least invasive method into your data. No SSN, or other things.
This will not be on eligibility form! Coordinators will have to write birthdays on side
Site Report – 3 min
David – site report. Beautiful spring. Dams have been removed, therefore the Fair things there won't be more floods, and it will be easier to walk. Long term discussion whether energy park and community village may have satellite sites by registration. Path planning and land use is trying to create protocol for areas who want “Green zone.” They are working on how this will happen. “Areas that is not existing booth, campsite or operation area. Anything else is a green zone, in my opinion” Hopefully a official definition will be forthcoming. Planting to be done! Fair has nursery of plants, handout said to contact fair. Site manager is busy. Try to contact David if plants are needed : fixit@efn.org.
Laura– schedules workshops. If you want to do a workshop, in yurt , tp, etc. She needs a form filled out. First come first serve basis. If forms run out, available online, and can email/call. Deadline: if you want in peach pit, get it by may 13th. Can still submit after that, but won't be in peach pit. Workshop doesn't necessarily mean you get camping pass. Talk with workshop coordinator.
Tim – one of the real opportunities for your organization to spread message is do workshop. Great way to help accomplish mission
Construction – 2 min
Construction Keith – All booth coordinators please find who your booth construction person is. Email me at Quackerbacker1@mns.com.
Side note: a poll about bamboo. More or less?
Tim – checked this morning. 9 responses. 5 indicated too much, 4 too little. No consensus!
Tim – thanks host – St. Mary's Episcopal Church – provide homes for homeless, hosts to community groups. We honor them by not making a mess.
Louis – fire – No fires allowed. Shovel, 5 gallon bucket, extinguisher. Candle lantern needs to be covered. If you do not have one. Everyone's on fire crew!
Ben – consensus: on website. We operate by consensus. As much as we're trying to find out what that means, we're trying to make it work. Stick with it and be patient.
Facil – camping. New form is available. On website. Idiot proof
Know your exit, do not holler FIRE! If you see one. Go to info booth and inform firefighters.
David – fire crew at fair is little nervous about lots of “fire crew members” . Maybe designate some people. Consensus: Everyone agrees. Not like voting like many may not agree. If a person does not agree, they can stand aside. If many do, no consensus. Only if someone feels very bad can block be used, and they must explain their reasoning.
Janet – T-shirt design. “You are here” motif. T-shirt forms available, be sure to get reciept. Due by june 1st. Anybody against this design? No. Need 30 to get order, so buy them.
Last meeting – we had agreed to put
Form/Docs – 2
OCF Board – 2
Site – 3
Restur ?
WTD – 2
Const – 2
Beloved / T's
Youth empowerment
Last meeting – we had agreed to put this on our agenda, no discussion.
John – no remember how it is worded. Included the right of booths to make adjustments for meeting and work party attendants.
My further understanding is that excused time will be made up in booth. Many other jobs that they can do to fulfill their end as well. A couple of council members plan to gather info from booth coordinators about how this is working, and what processes are being used. If we thing this is a big problem, then we'll deal with it. Right now, it's just information.
Breakdown for 20 minutes.
Booth coordinators met with council members to receive paperwork.
Booth reports
Tom intentional communities – no new groups, new people.
Jeff – structuring
Seth from spirit booth – new living model fence. New people.
Jennette from green earth. Parade on sunday morning.
Leslie from youth power. Nothing new.
Ailene from mater gardeners – all good.
Arthur from village info. Everything coming back.
Jason from fruit booth – New construction.
Carol from health and healing. New people.
Tanya from life long learning. Rebuilding. New interest, 4 groups wanting to join. Not sure if they'll all be able to come.
Day from outdoors of expression. No new members, 1 inquiry.
Jen from peace and justice. Some returning people, one new group.
Melissa from wild edibles. Trying to set up new workshops. Try to hold in booth. No new people.
Kate from little people. Stable staffing. New fence.
Kimberly from arts booth. New people, new workshops. More art this year.
Park street cafe.
Spin the Bottle
Sue – fruits and nuts. Friday night is annual meeting, 6:00.
Bruce – little people booth. Great booth, take care of kids for parents who need a little time away.
Ben - council. Started in doors of expression, representing linux and open source. Also represented EFF.
Council – where and when is meeting. Next tuesday, 7:00 at Tim's. 2096.5 Arthur St. Behind 2096!
Always the tuesday following the wednesday meeting.
Meeting evaluation
Applause for Sue.
Thanks for coming back after breakdown, speaking loudly, being succinct.
Unfair Announcements
Action week for stopping war in Afghanistan
Allen - If anyone can find home for Frog, please let him know
Keith – those who are members of WOW hall. Annual meeting in 1st part of meeting. Would love to see some villagers run.
Tim – Autism Rocks12:00 april 26th. Silent auction and fundraiser. www.kindtree.org.
Oregon peace works – also have fundraiser this saturday in Salem. 15$, 6-11 at ballroom. Www.regonpeaceworks.org. 187 High street NE, across from transit mall.
This saturday night, roller derby.
Friday night, 6:30 – 9:00 Safe house will have free evening of acoustic music. 230 Mainstreet in Springfield.
John – Permit culture guild, monthly party. Monday, 7:00 1641 west broadway. Presentations on planning principles, and plants.
Jan - wildflower walk April 26th, 1:00. Silk banner painting party in april or may. Go to fair website.
John – May is 20th anniversary of intentional communities. Music, nature walk, potluck. www.lostvalley.org
Carla not here, but she had new grand baby a week ago. Named Adrian.
David – Bamboo – taller than person, means one can respect them. We would like plants to place around the bamboo. 9:00 April 25th, Saturday.: Fundraiser for master gardener extension service. Located on lane county fairgrounds.
Songs and Dancing
jennefer@jenneferjaneharper.com
tim@kindtree.org
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