March Meeting Minutes

[Jennefer Harper]

by Sam Rutledge:

Community Village Meeting, March 2009
St. Mary’s Episcopal Church
A butt load of peeps attending.

Childcare: The money we donate goes to snack, first aid kit, art supplies, passes for the childcare teens, and for gifts for the youth booth to pass on to youth who work for us.

Workparty childcare. Please contact Taylor 541-683-8250 [e-mail] to discuss childcare times and dates. If you don’t call her, she’ll just schedule.

Intros.

Speak loudly, clearly, concisely, and don’t repeat what others have said. Turn offffff your cellophane

Parking> at our meetings, do not park on the south side of the alley. Those spaces are in use on Wednesday nights by another church and they are needed.

Agenda Review
Spin the Bottle
Fair Announcements
Raps and Reports
The short version of the raps
Beloved Community
Booth Empowerment – Discussion
Booth Breakdown
Report Back: Who is the coordinator?
Council Introductions
Database Report
Unfair Announcements
Evaluation
Singing

There needs to be a date for the June onsite meeting

7:18 - Spin the Bottle

7:19 – Fair Related announcements
o Theater of Change: This month’s is a rogue first draft.
o Everyone is in the OM circle at 10 on Sunday at the Fair
o Sign requests: Give them to Scott early.
o There is some Daphne going around the circle. Give it a huff.
o Satellite meetings?
• North at KBOO on April 11 at 12 – 1:30. Ben will be there.
• South at 3 Rivers Hospital Grants Pass, April 25 1:30 – 3:30
o Sue is putting together a proposal for an alternative way to select council, using preferential voting. If you’re interested, contact Sue.
o Mud Parade: It runs on Sunday. All you need is a loincloth to keep your junk covered. See Kimberly about the skinny or the fatty.
o The fair board does work session next Monday night on having a green scene at the fair. It’s at central presp

7:24 Raps

o Honor the host. They hold this space sacred. Respect it.
o Workshops and Demos – if you want to do one, the forms are here. Get the form back by the May meeting. Forms are also online.
o Tee Shirts. There is a design for this years shirt. It involves a flower with the names of the booths. It’s interconnected.
o Site report: the site is walkable. There was some rain, and there was very high water that nearly flooded but went down first. Planting will begin soon, if you want to plant some native plants talk to the fair.
o The website has many forms available. Click on the link that says forms and you’ll get there. It’s newly formatted and pretty. All your form needs can be met in this miraculous place.

7:30 Beloved Community
This is the part where we give ideas for themes for this year’s village. Ideas shouted include
• Evolution
o You are Here
o Spirit of Community
o Pieces now
o I am you
o The audacity of hope
o Stoke that fire
o Community, where you can feel it
o Be Hope
o We are all one
o Peace out
o Peace and love
o Village is heart
o Have fun
o It’s a bird, it’s a plane
o Someone didn’t get the message
o Change here now
o Being the change
o Got any spare change?
o Bond, community Bond.
o Stirred not Shaken

7:33 – Booth Empowerment Discussion

From the Guidelines:

“BOOTH EMPOWERMENT Due to special circumstances (i.e. long travel distance) a Booth may alter work party attendance guidelines of an eligible Booth participant. The expectation is that someone from each Booth will attend 2 work parties for each camping pass the Booth receives. The Booth should reach consensus on exempting a person from work and be willing to pick up the slack for them. Booth Empowerment only deals with workshop attendance and Pass/wristband distribution, not eligibility.”

Over the past several meetings, we’ve referred to booth empowerment in ways that a brother doesn’t feel reflect the agreement we made, that is in the guidelines.

What the guidelines mean is that the eligibility committee determines eligibility, not the booth. Every person has meeting and work party requirements that need to be fulfilled. Someone who lives far away still needs to meet their obligations, but booths are able to help.

For the record, a sister says that she likes that the guidelines say “Fair” and not “Village” when discussing passes and eligibility. This refers to the section of the guidelines dealing with

One possible misconception is that booth empowerment allows a booth to exempt a participant from making two meetings. As the guidelines stand, they only allow booths to exempt people from work party requirements, not meeting attendance.

Whether someone has been here two years or twenty, they are equally eligible.

Some people can’t always make the meetings. It is good to be able to care for those people and kept them in touch, but allow them to participate through booth empowerment.

We have one meeting a month. A person only has to come to two meetings to be eligible.

There is some confusion as to the terms :eligibility: and :booth empowerment: :Participation: and :pass allocation: - There was not a clear answer articulated as to what each of these terms means.

Little people has been staffed by individuals who become eligible by attending work parties and meetings. Some of the members spend up to half the year overseas doing peace and justice work. Little people has, heretofore, believed that under booth empowerment they can still staff the booth.

A brother says that it’s ‘ridiculous’ that some people can’t make the meetings.

The agenda item is meant to be about discussion and understanding.

The correct understanding of the guidelines is pretty harsh. Booth empowerment can be modified, but it has to be consensed on. Over time, we’ve bent booth empowerment, but we are currently using it out of it’s bounds.

We will revisit this next month, in the interest of revising the language.

7:45 – booth breakdown. 30 minutes.

8:20 – Reports

Here is the list of Booth Coords.

Cheshire Mayrsohn Wild Edibles 689-8189 [e-mail]
Melissa Kirkland Wild Edibles 767-0161 [e-mail]
Alan Stein Spirit 344-3504 [e-mail]
Seth Pfaefflin Spirit 683-1283 [e-mail]
Dale Kegley Doors 343-8242 [e-mail]
Lawrence Kiskind Int’nl Cmnts 953-9717 [e-mail]
David Klausman Restaurant 520-1090 [e-mail]
Jason Schreiner Fruits ‘n Nuts 607-9576 [e-mail]
Tanya Boughton LLL 935-4223 [e-mail]
Cordy Anderson H&H 342-5807 [e-mail]
Barbara Bohn Come Unity House 513-2736 [e-mail]
Cassandra Robertson Green Earth See Last Year for Info
Kimberly Gladen Arts 684-8779 361 W Broadway #4 Eugene
OR 97401

Info: We reflected the meeting, and are copasetic
Come Unity House:
Rstaurant: David
Lifelong Learning: Tanya – great little meeting
Health and Healing: 15 people. New faces.
Intentional Communities: Small group. Disability issues.
Arts: Kimberly. Going to have a good year
Little People: Barbara. Jain went home. Set dates.
Youth: Rosalee was here alone.
Fruit: Jason – decided to sell fresh organic fruit and nuts this year
AAAA: No one
Doors: Everything is great
Edibles: Cheshire, co-coordinate with Melissa. New folks from the Bee group including an old time fair person.
Spirit: Allen and Seth – cocordinating/ new baby in group.
Green Earth: Lots of people and new people. Looking toward fun, great year.
Peace and Justice: Who will come out of the woodwork?
Areas: Sue/Jud things are going well. If you have exterior latex primer, signs and banners needs it. Signs and banners is renting a storage space. We have new people meetings 6:30 april and may.

8:24 – quick village website. In addition to the EFN site, we have communityvillage.ning.com which is a social networking tool for the village.

8:26 – the june meeting is on Sunday june 28th at 1:00 pm. There is also second Wednesday June meeting at the Church. There is also a human intervention training at 10 for repeat people and there’s a potluck before the june meeting.

8:27 council intros.

Daniel has been on council for 4-5 years. In the village longer than that. This year will facilitate BC meeting and liasoning to the spirit booth. Brings the pyramid for silent meditation. It has a non flame eternal flame.

Janet planet bubbles does eligibility and is working on a 3 person team to do tee shirts. She is liasoning to the arts booth. Is helping on the database. Elder help, too.

Jennefer is on council. This is her second year. She used to be in the fruit booth. She just started doing the newsletter, and writes the article for the peach pit, the FFN, and liases to PJ and LLL.

Dianne has been at the fair since 72 and the village since 78. Bring flowers and planters to the fair to make the village and the booths beautiful. If you want to bend her ear, do it. She’s on the board.

David is an elder and does nothing, but liases to the master gardeners and the alter abled and the recyclers and veggies. Question now for answer later: the issue of bamboo. Some people say there’s never enough bamboo. Some people say there’s always room. Some people say there’s too much bamboo. What do you think?

Nathan: This is his third year on the council. He was with the fruit booth before that. This is is 20th year at the fair. He does construction and decon and liases to fruits. Liksed to help.

Karla. In the village since 1989. She’s the money person, so if you need money. Liason to admissions and works out there. Liases to intentional communities.

Lois, used to be co coordinator of fair AAAA and came back to involve in village. Has been on council for several years now. She liases to youth power and little people. Monitors and checks on the womens latrine. Fire person (prevention and creation) coordinates meeting facilitators. Liases with childcare. Is on the restaurant committee.

Tim says that the Ning site is linked from the regular village website. There will be a poll on the ning site about bamboo. Tim’s work is to be liason to areas and Doors. He keeps the calender, the website, the mailing database, helping with stage, heling with redoing guidelines. When I doesn’t do minutes, he does.

Kieth - this is his 5th year on council. Helps to coordinate construction. Sets up filtered water. This year is working with the restaurant. Really great fair – 40th anniversary. Also the liason for Health and Healing.

Paul has been on council since the dawn of time. Before that he was in the green earth booth. Co coordinator of sweep and also the decon.

Ben is the last council member, and he is not here.

8:37 – Database report

For the past few years, we’ve struggled with our postal mailing database. We are starting from scratch. Please submit a form online to put your information in our database. If you don’t like silicon based life forms and think they detract from community, you can fill out your information on paper and give it to your booth coordinator who will fill it in for you.

We will revisit this report next month.

8:40 – Unfair announcements, evaluation, singing

8:45

Thank you Jen Lin
Really helping that the facilitators are meeting about the agenda prior to the meeting. That’s helping the flow
The meeting went very well
It’s good that there is little repeating.
Good that we started on time and kept on task
Please turn phones off before the next meeting not during
Good that we moved things to next month’s agenda
It would be good to put ‘please silence your cell phones’
Jen Lin is an awesome facilitator.